Society Handover & NOC Checklist

Complete OC (not partial) for every tower

OC mentions full built-up area

Copy with municipal seal received

Original CC for the project

Mentions all common facilities

Title of land transferred to society

Registered at sub-registrar

Stamp duty paid by builder

Timeline — within 3 months of 51% flats sold (Maharashtra)

Latest approved plan including any revisions

CAD files / PDFs shared

Deviations clearly flagged

Building permission

Revalidation letters if applicable

Plinth checking certificate

Khata transferred to society after conveyance

Property tax paid up-to-date

Registered under state Co-op / Apartment Ownership Act

Registration certificate received

Managing committee elected

Model bye-laws adopted

Deed of Declaration registered (if apartment ownership state)

Copy to each owner

Floor plans of each level

Section drawings

Elevations

As-built version (not just original)

Framing plans and beam/column schedules

Reinforcement details

Structural engineer stamp

Water supply layout

Drainage layout

STP connection schematic

Valves and shut-off locations marked

Single-line diagram of main DB

Load calculation

Earth pit locations

DG and panel schematic

Fire hydrant, sprinkler, detector layout

Fire NOC drawings

Smoke extraction system layout (basement)

Finishes complete

Lighting functional

Signage installed

Handrails fixed

Accessible as per rules

Waterproofing done

Parapet ≥ 1000mm

Lightning arrester installed

Ventilation functional

Marking of slots complete

Ramps non-slip

Drainage and sump pump operational

All promised facilities installed

AC, furniture, fittings listed in inventory

Operation manuals handed over

Filtration plant operational

Lifeguard kit / safety equipment

Pool pump room accessible

AMC contacts handed over

Equipment list matches brochure

Warranties handed over

AMC providers listed

Plants and trees complete

Irrigation system operational

Garden maintenance contract info

Equipment installed safely

Rubber mat / safe flooring

Shade provision where planned

Municipal meter in society name

Tanker water history disclosed

Supply timings and pressure documented

Distribution pump schematic

HT connection in society name

Transformer capacity disclosed

DG capacity and fuel tank details

Electrical safety certificate

Piped gas live or meter info disclosed

Shut-off valve locations marked

MAHANAGAR / IGL / GAIL contact for the project

Operator contacts given

Infrastructure (ducts, ISP rooms) handed over

Structured cabling schematic

Dry and wet waste collection in place

Composting unit (if any) handed over

Vendor contract info

Disposal contract or collection point identified

Operational — not just installed

Consent to operate from Pollution Control Board

Treated water reuse (flush, garden) piped

3-month performance log

Filters and UV/RO operational

Water quality report (TDS, hardness)

AMC contact

Depth and yield disclosed

Geologist / CGWB permission

Pumps operational

Recharge pit / recharge structure

Rooftop catchment functional

First-flush diverter

Recharge pit accessible

Certificate from municipality

Capacity in litres documented

Cleaning schedule log

No algae, insects inside

Access hatches sealed

List of all pumps (booster, submersible, flushing)

Spares available

AMC contact numbers

Final fire NOC received

Annual renewal responsibility clarified

Fire safety plan on each floor

Pressure test certificate

All hose reels stocked

Sprinkler heads not painted over

Smoke / heat detector coverage

Panel working — no faults

Addressable vs conventional info

Operational on DG backup

Exit signs glow in dark / backup lit

Stairwell pressurisation working

Type appropriate (ABC / CO2 / water)

Dated within service period

Servicing vendor info

Installed at tallest point

Earth connection independent

Resistance test certificate

Camera count matches design

Recording storage and retention period documented

Admin credentials handed over

AMC contact

Working in every flat

Programming manual

Spares availability

Operational

Admin panel credentials handed over

Vendor contract

Licence from lift inspector

AMC with OEM / authorised vendor

Rescue device functional

Operation and maintenance logbook

Dashboard access handed over

Sensor list

Vendor training conducted

Amount disclosed as per sale agreement

Transferred to society account

Interest accrued disclosed

Period covered by advance disclosed

Balance after period calculated

Return of unused portion

Electricity, water, gas deposits transferred to society name

Receipts provided

Income and expenditure from day one

Audit report by CA

Balance sheet on handover date

List of active AMCs (lift, STP, DG, clubhouse)

Renewal dates

Assignment to society

Nil confirmation for property tax, water, electricity, GST

Written declaration from builder

5-year defect liability under RERA

Written acknowledgement

Point of contact for claims

Minimum 5 years on terrace

Applicator details documented

Lifts, pumps, STP, DG, gym equipment

Original cards / invoices

Service schedule documented

Compiled set for every major system

Digital + physical copy

Training video / session if needed

Critical spares for STP, DG, pumps, lifts

Stored in facility office

Inventory list signed over